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March 19, 2017     West Seattle Herald
Public records access, costs targets of two House bills advancing to Senate
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March 19, 2017

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Public records access, costs targets of two House bills advancing to Senate | West Seattle Herald / White Center News Skip to Main Content Area Monday, March 20, 2017 | Clear sky, 41 °F search Letters Sign in Subscribe Contact Us Front Page News Features Sports Opinion Police Blotter Fauntleroy Boulevard walking tours share plans and problems with gateway makeover SDOT conducted two Walking Tours last week to inform people and ... Westside-O-Rama West Seattle Entertainment Guide Admiral Theater 2343 California Ave. S.W. 938-3456 Movie ... West Seattle victorious over Lincoln Abes claiming third place BY GERARDO BOLONG Special to the West Seattle Herald TACOMA - ... Amanda's View: Fandom and fan fiction By Amanda Knox   We did it! This week, Chris and I finally ... Police Blotter Week of 3-13-17 Assault on 61 Ave SW When police arrived on the assault 3200 ... News Public records access, costs targets of two House bills advancing to Senate Fauntleroy Boulevard walking tours share plans and problems with gateway makeover Arthur's dares to be a different restaurant; Clean eating lean is the model SDOT offering a Delridge Rapid Ride H Line Online Survey West Seattle restaurants come together to embrace Shi Chen and family Thirty four townhouses proposed for Harbor Ave. SW.; Property once owned by well known fugitive Michael Mastro 'Legends of the road' documentary featuring Seatlh students debuts at Kansas City Film Fest April 7 West Seattle Junction Day of Giving April, 29 will aid non-profits 100th Year Commemoration of the opening of West Seattle High School bldg. set for June 3 REMINDER: SDOT walking tours to discuss Fauntleroy Boulevard Project March 16 & 18 Peel and Press and Westy join benefit effort for Shi Chen and New Leaf Bistro On the Go Week of 3-13-17 Historic Admiral Theater schedules grand-reopening celebration March 22 with screenings of classic silents, ‘The Maltese Falcon,’ ‘American Graffiti’ Telephone town hall set for Mar. 15 with Cody, Fitzgibbon and Nelson Strong winds coming early Friday morning; Power outages possible White Center's Sophorn Sim wins 'Sustainability Hero' award Fire destroys house on 44th SW; Disabled woman trapped in bathroom dies Crime Stoppers of Puget Sound offers reward for information on fatal hit and run in Burien Power pole replacement will enhance reliability; Work starting in West Seattle soon Morgan Junction gets an earful of HALA Pop-Up clothing giveaway at High Point library Mar. 13 On The Go Week of 3-6-17 Fare enforcement: Rapid Ride program will undergo top to bottom review Alaskan Way Viaduct gets semi-annual earthquake inspection this weekend; Closures will add to congestion Mixed use, 108 unit Apt. bldg with PCC Store approved by SW Design Review Board Public records access, costs targets of two House bills advancing to Senate 03/19/2017 By Tim Gruver WNPA Olympia News Bureau OLYMPIA, Mar. 8 –– In floor action Mar. 3, the House of Representatives passed two measures that affect the cost of providing digitized public records to requesters, and managing access to records via a statewide Internet portal. Public records are one of the most important tools citizens use to keep tabs on government, but emerging technologies have made maintaining their accessibility in the digital age for government agencies a costly challenge. HB 1594 passed the House 79-18 while HB 1595 earned 75-22 approval. Both measures now head to the Senate for consideration starting Mar. 15 with public hearings before the State Government Committee. HB 1595 would allow agencies to charge up to 10 cents per page for electronic records and 10 cents per minute of an audio or video recording based on Seattle’s cost model for electronic records. Agencies may charge up to 40 cents for every 25 electronic attachments and 10 cents per gigabyte for digital downloads under the proposal. An amendment prior to passage lowered the bill’s default charge for electronic records from $5 to $2. Currently, there is no default charge for electronic records such as email. Agencies may only charge the actual cost of providing the records through the expensive process of hiring a consultant to evaluate the price of file transfers and server maintenance. The second bill, HB 1594, would provide $25,000 for a study conducted by a consultant handpicked by the state archivist to evaluate creation of a web portal placing public records into a single website inspired by the one used by the state of Utah. The portal would also track requests and notify requesters on estimated time of availability. Additionally the measure would require the attorney general to assist local governments with managing records requests, and the State Archivist would offer consultation and training services on improving record retention practices. HB 1594 was amended prior to passage to include an expiration date of June 30, 2020 for the bill’s $1 surcharge on documents recorded by county auditors, which funds state archive services for local governments. During the House floor discussion Mar. 3, Rep. Terry Nealey, R-Dayton, believes that HB 1595, for which he is the prime sponsor, would help local governments and agencies shoulder the burden of responding to unreasonable public records requests that interfere with their other duties. The bill, he emphasized, strikes a balance of providing more resources for agencies to manage costs and record retention, while maintaining transparency and public access to records. Citing a report by the state auditor’s office from last summer, Nealey focused on the cost of responding and fulfilling public records requests. In 2016, agencies and local governments spent nearly $60 million responding to at least 285,000 public records requests. Roughly 90 percent of those costs were for labor alone. “There’s a lot of work that went into this bill and I thought long and hard about how to get at what we call vexatious requesters,” Nealey said. “All of these little agencies are sitting on a powder keg. If they get hit with a vexatious request for all records under the existing law, it could be extremely expensive and they can get sued.” The Association of Washington Cities was among the stakeholder groups that consulted with the legislature on the bills and supports their amended versions, according to Candice Bock, a government relations advocate with the association. “We really support [these bills] and we think they’re a good compromise and it’s a great time to pass them,” Bock said. The Washington State Association of Counties has also voiced its support for the two bills’ amended versions, according to policy consultant Jennifer Ziegler, who hopes the bills help ease the labor-intensive process of meeting requests. “When we respond to requests, we need to review the documents for those statutory exemptions, as well as any relevant exemptions from federal law or case law,” Ziegler said. “This process makes responding to a records request more complex than someone might initially expect. We support the bills in their current form” Rep. Gerry Pollet, D-Seattle, also expressed his support for HB 1595, saying that it would help ease the financial burden placed on local governments responding to vexatious requests. “It’s quite reasonable that the state of Washington and its local governments spend less than one percent of all their budgets on public access to public records in a state known for [sunshine laws],” Pollet said. “We shouldn’t look at that cost as being too much, but we don’t want our governments to spend tons of money on things like bot requests and vexatious requests.” (This story is part of a series of news reports from the Washington State Legislature provided through a reporting internship sponsored by the Washington Newspaper Publishers Association Foundation. Contact reporter Tim Gruver at We encourage our readers to comment. No registration is required. We ask that you keep your comments free of profanity and keep them civil. They are moderated and objectionable comments will be removed. 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